Three steps to improved performance: declare, assess, analyze.
The reporting and analysis of incidents and accidents are key components in optimizing risk prevention. Learnings gathered from the analysis of errors allows organizations to implement strategies to reduce risk. Red-on-line offers an intuitive platform, which facilitates the reporting and change management processes for EHS managers.
Create a culture of risk management
Allow employees to declare risks on-the-go via the All-in-One platform. The ease of use and mobility of the software is key to reducing occupational risks in the workplace.
Simplified, centralized EHS risk management
Consolidate all your EHS processes and data in one platform to manage and access from any location: incident and risk management, near misses, complaints, analysis and evidence. Follow the evolution of your actions in your dashboard and generate comprehensive and customizable EHS reports.
Change management: the key to success
Of all the modules, Incident Management requires the most widespread cooperation in order to make an impact (managers and operators, EHS managers, senior management). Red-on-line’s experts are here to listen and guide you through the training, communication and implementation processes to ensure the success of your EHS projects.
Features to simplify your incident management
Accessibility and ease of use
As part of a continuous improvement process, the platform allows reports to be made anywhere, anytime, for any incident.
Use data to improve performance
Simplify your daily tasks and save time with access to user data, offering various calculations, such as days off work due to an event.
Customize each step of the reporting and analysis process to your individual organization.
Interconnected platform modules
Events, action plans and risk assessments are interlinked to enable a clear view of your organization’s risks. Regulatory reports and declarations are automated within the platform (OSHA, RIDDOR, CERFA…).
Root cause analysis
Determine the cause of an incident with a full event analysis using methodologies such as 5/7 whys, Ishikawa/Fishbone diagram.
All-in-One by Red-on-line: a comprehensive and global solution
The latest and most relevant regulatory content,specific to your organization.
Expert support, customized to your needs and location.
A scalable and secure SaaS platform.
How can All-in-One by Red-on-line improve your EHS management?
The importance of EHS Regulatory Compliance and Monitoring
Log your EHS events using an Incident Management platform
EHS events that occur within your company should be monitored in order to identify occupational health and safety risks and minimize their impact on your organization and your teams. Incident management software can facilitate the process of tracking, analyzing and following up on these events.
1. What is EHS event management? EHS event management consists of identifying all incidents, near misses and accidents which impact your workflow, your teams or your workplace. Identify each event, investigate and take preventive action to avoid their recurrence.
2. What is the purpose of EHS event management? The main purpose of incident management is to monitor and analyze any events that occur that put the safety of your teams at risk.
An overall occupational risk assessment should follow in order to arrange health, safety and environmental preventive action plans.
Your employees should be active participants in incident management, from their awareness of professional risks to event data entry, incident investigation and prevention.
They are first to enter data into the risk management system as well as to benefit from a secure work environment.
3. What is the incident management process? Incident management follows a three-step process:
3.1. Declare an event Each on-site safety-related event which causes an injury, an illness or impacts the health of employees or the workplace environment must be identified and recorded using a monitoring tool.
3.2. Investigate the event Once the incident, near miss or accident has been reported, it should be investigated in order to gather all related information. Documents such as testimonials, photographs and certificates should be consolidated in the incident report, to help trace the origin as well as the consequences of the event.
3.3. Take preventive action Event analysis, as part of the incident management process, will help you to determine the preventive action plan necessary to reduce occupational and environmental risks. This plan must consider the sites and sectors which are most at risk, list the preventive measures and create a schedule for action.
4. How to use your incident management software effectively?
Best practices to implement within your teams: For optimal workplace incident management, it is important that your teams receive training on the software, the processes to follow and the actions to take when an incident occurs.
4.1. Team training Incident management software is most effective when the information that is entered is relevant and up to date. Your employees must be trained in using the software, in order to declare an event quickly when it occurs.
4.2. Clear incident management procedures From the declaration to the investigation and reporting, the role and responsibilities of employees reporting an event must be clearly understood. Task management and workflow are defined upfront within the incident management software to ensure a smooth process.
4.3. Systematic action Each report that is recorded in the event management software prompts the creation of a corrective or preventive action plan, to assess and improve your occupational risks.
Frequently asked questions
About incident management
What is a workplace accident?
Whether it occurs as a result of work or during work, regardless of the cause, it is considered a workplace accident if it results in physical or psychological injury to a team member.
What is a near miss?
Whether it occurs as a result of or during work, regardless of the cause, it is considered a “near miss” workplace accident when it does not cause any physical injury to a team member, but potentially causes little to no property damage. These types of incidents do not cause work interruptions and are rarely reported. They are considered to be part of the day-to-day company activity or attributed to the negligence of the concerned employees.
> A technician dismantles a steel ceiling plate in the cafeteria. The plate falls just after I walk through.
> I slip on the stairs, but I have the reflex to catch myself on the handrail.
> In the pumping substation, my foot bumps into a sheet of steel sticking out. I almost fall over.
> On the heat exchanger’s steam shut off valve, my key slides against the pipe, I almost hit my hand hard.
> Leaving the meeting room, I tripped over my colleague’s computer power cable, I barely caught myself.
What is the difference between an incident and an accident?
Unlike an accident, an incident does not cause any physical injury, only property damage. These types of events should be reported in the Incident Management module, according to their qualification, severity and impact on employees and/or equipment.
Why should you fill out an incident report?
An incident report lists the people involved and the consequences for the organization. The Incident Management module can assist you through the process, from completing the form to identifying the causes. The interconnected nature of these modules enables traceability and analysis of event recurrence and, therefore, the ability to optimize your occupational risk management.
What is a fault tree?
A fault tree is a graphical tree structure that helps to identify the facts and causes of an event. The Incident Management module guides you through the tree-mapping process and supports you in risk prevention at work. Ishikawa is the alternative method offered in the module, to identify the causes of occupational hazards.
How do you make an EHS action plan?
Start by establishing a list of objectives and EHS compliance requirements within the module. Then, assign a manager to each action, in order to have an overview of the action plan and manage the process.